Memorandum  Subscribers Rules and Regulations  Executive Committee

General Body Meeting

 

General Body Meeting            Members

15.1 The annual meeting of the DMC shall be held once in every year at such time,date & place as the President may decide. At this meeting, called the  Annual  General  Meeting the  report of the management of the DMC for the previous financial year together with an audited copy of the auditor's report and other matter that may be placed before it by the Executive committee shall be submitted for approval.
15.2 The first Annual General Meeting shall be held by the DMC within 18 months of its registration. The next Annual General Meeting of the DMC shall be held within 9 months after the expiry of the calendar year in which the first Annual General Meeting is held, and thereafter and Annual General Meeting shall be hedl within 9 months after the expiry of each calendar year
15.3 A Special General Meeting may be convened at any time on the requisition of the president or on the requisition of one fourth of the total number of members of the DMC who shall state in writing to the Secretary the business for which the meetingt is to be convened and the Secretary shall, within ten days from the date of the requisiition and it consultation with  the Executive Committee, proceed duly to the call a meeting for the consideration of the business stated on a day not later than forty days from the date of receipt of the requisition.
15.4 All meetings of the DMC shall be called by notices under the signature of the secretary or any other officer authorised in this behalf by the Secretary.
15.5 Every notice calling a meeting of the DMC shall state the date,time and place at which such meetings shall be held and shall be delivered by hand or sent by registered post to every member at the address mentioned in the Register of Memebers not less than 21 clear days before the date appoinment for a special General Meeting
15.6 If a member has no registered address in india, and has not supplied to the DMC an address with in india for the giving of notice to him, a newspaper in english shall be deemed to be duly given to him on the day on which the advertisement appears in the newspaper
15.7 The President shall preside at all ordinary or Special General Meetings. In his absence one of  the Vice-Presidents shall preside. In the absence of all the three, one of the members present, elected for the purpose, shall preside.
15.8 One-fourth of the number of members shall form the quorum. If there  is no quoram at a meeting, the meeting gshall be adjourned for half an  hour, and it  will then be held even if no quoram is present.
15.9 The procedure to be followed at the meeting shall be laid down in the bye-laws framed by the Executive Committee
16 Once in every year on or before the fourteenth day after the Annual General Meeting of the DMC a list of documents as required under  section 12 of the Karnataka Societies Registration Act, 1960 shall be filed with the Registrar of Societies.
17 The auditors for the annual accounts of the DMC shall be appointed in the Annual General Meeting and the financial year shall commence from 1st of April and end on 31st March every year.
18 Whenever it occurs to the Government that the style of functioning of the society is wholly not in the interest of the DMC or the Government or when the policies of the society are found to be inconsistent and deterimental to the objectives of the DMC, the Government may supercede the Society after giving the Society the reasonable opportunity of being heard in the matter.
19 On the dissolution of the DMC if there shall remain, after the satisfaction of all its debts and liabilities, and property whatsoever, the same shall under no circumstances be paid or distributed among its members of the Executive Committee or any of them but the same shall be transferred in accordance with section 23 of the Karanataka Societies Registartion Act,1960, to some other society whose objects are similar to those of the DMC and which enjoys recognition under  section 80(G) of the income Tax Act,1961 and during any year the surplus generated by what ever means shall be used for the objectives of the cell and shall not be dstributed among members.
20 Alteration of Memorandum of Association and Rules and Regulations:
20.1 Whenever it shall appear to the Executive Committee of the DMC that it is advisable to alter, extend or abridge the memorandum of Association for such purposes as are mentioned in the Memorandum of Association or for other purposes as specified in section 3 of the Karnataka Societies Registration Act, 1960, the Executive Committee may submit the proposition to the members of the DMC in a written or printed report, and may convene a special General meeting for the consideration thereof according to the Rules and Regulations. 
No such propositions shall  be deemed ti have been approved unless such reports have been delivered by hand or sent by registered post to every member of the DMC 21 days previous to the date of the Special General Meeting convened at the instance of the Executive Committee for the consideration thereof and unless propostion shall have been agreed to by the votes are not less than three times and number of votes, if any cast againts the resolution by members so entitled and voting confirmed by a similar majority of votes at a second special general meeting convened at the instance the Executive Committee after an interval of 30 days after the former meeting..
20.2 Whenever it shall appear expedient to the Executive Committee of the DMC to amend the name & rules & Regulations of the DMC, the Executive Committee may submit the proposal to a Special General Meeting convened for the purpose, of which notice shall have been delivered by hand or sent by registered post to every member of the DMC 21 days previous to the date of the Special general Meeting. The Resolution proposing the amendment shall be passed by the votes cast in favour of the resolution by members who are entitled to do so, provided such votes are not less than three times the number of votes, if any, cast againts the resolution by members so entitled and voting.
20.3 No amendment to the Memorandum of Association and Rules and  regulations of the DMC proposed in sub-rule 20.1 and 20.2 above shall be repugnant to the provisions of sections 2(15),11 to 13 and (80) G of the Income Tax Act,1961. Further, no amendments to sub-rule 11.10 and rule 18 shall be carried out without the prior approval of the Commissioner of  Income Tax.
21 Meeting of the Executive Committee
21.1 The Executive Committee shall meet not less than 3 times during every calendar year at such time, date ande place as the Chairman may decide. The interval between any two consecutive meetings shall however, not more than 6 months.
21.2 The meeting shall be called notice under the signature of the secretary or any other officer authorised in this behalf by the Secretary, who shall cause the Notice to be delivered safely to each member of  the Executive Committee at the address mentioned in the Register of
Members, not less than 8 days before the date fixed for the meeting provided that the chairman may call a meeting of the Executive Committee at such shorter notice as may be expedient.
21.3 Not less than half the number of members of the Executive Committee shall form the quoram. The requirements of quoram shall not, however apply o adjourned meetings.
21.4 The Procedure to obe followed atthe meetings be laid down in the bye-laws framed by the Executive Committee.
22 The Executive Committee may dispose of urgent matters by circulation of papers, if so desired by the Chairman of the Executive Committee. All resolutions and decisions thus made shall be reported at the next meeting of the Executive Committee

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 Karnataka, INDIA, Phone Nos:2215613,TeleFax:2217038 , Email : dmc@bgl.vsnl.net.in